TEMPLATE 04
FOLLOW UP WHEN THE DEADLINE PASSES
Send this the working day after the deadline. Not a week later.
Attach or quote your original email.

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Subject: Re: [ORIGINAL SUBJECT LINE] - response period has passed

[NAME],

On [DATE SENT] I submitted the request below. As of today,
[TODAY'S DATE], I have not received a response.

[USE THE CORA PARAGRAPH OR THE CCJRA PARAGRAPH, NOT BOTH]

CORA VERSION:
Under C.R.S. 24-72-203(3)(b) the response period is three working
days. An extension of up to seven additional working days is
available only where extenuating circumstances exist and the
custodian gives written notice of that fact. I have received no
such notice. Please confirm today either that the records are
being produced, or that you are claiming an extension and on what
grounds.

CCJRA VERSION:
I understand the Criminal Justice Records Act does not set a fixed
response period. I am asking for a status update in writing:
whether responsive records exist, whether you intend to produce
them, and if not, the grounds for denial. If access is being
denied in whole or in part, I renew my request for a written
statement of the grounds under C.R.S. 24-72-305(6).

Please also tell me:
  Whether responsive records exist.
  Who the custodian is, if not you.
  Any anticipated fee, before it is incurred.

I would rather resolve this by email than any other way. If
something about the request is creating a burden, tell me what it
is and I will narrow it.

Thank you,

[YOUR NAME OR PROJECT NAME]
[EMAIL]
[PHONE]