TEMPLATE 02
CCJRA REQUEST - SHERIFF'S OFFICE OR POLICE DEPARTMENT
Use for: any law enforcement agency.
Files under both CCJRA and CORA in the alternative, on purpose.
Vendor contracts and invoices held by a sheriff are business
records, and you do not want them treated as discretionary
criminal justice records by default.

Fill in every [BRACKET]. Delete these instruction lines before
sending.

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Subject: Records request - [SUBJECT IN FIVE WORDS]

[NAME OF CUSTODIAN OR "Custodian of Records"]
[AGENCY]
[EMAIL]

Dear [NAME OR "Custodian of Records"],

This is a request for records under the Colorado Criminal Justice
Records Act, C.R.S. 24-72-301 et seq., and, in the alternative,
under the Colorado Open Records Act, C.R.S. 24-72-201 et seq., to
the extent any responsive record is an administrative or business
record rather than a criminal justice record.

I request copies of the following:

[LIST THE RECORDS. NUMBER THEM. ONE ITEM PER LINE. GIVE A DATE
RANGE. IF YOUR LIST IS LONG, PUT IT IN AN ATTACHMENT AND WRITE
"See attached list."]

Records of official action
To the extent any responsive record is a record of an official
action as defined at C.R.S. 24-72-302(7), I note that inspection
of those records is not discretionary.

Contracts and administrative records
Procurement records, contracts, purchase orders, invoices, budget
documents, policies and vendor correspondence are administrative
records of the agency's own business and are subject to CORA. I
ask that they be processed under CORA and its three working day
response period rather than treated as discretionary criminal
justice records.

Format
Please provide records electronically. Where a record is
maintained in a searchable or sortable digital format, including
any audit log or query export, I request it in that native format
rather than as a scan or printout.

Fees
Please provide a written cost estimate before performing any
billable work, and do not incur charges beyond the statutory
first free hour without my written approval.

Redaction rather than withholding
If a record contains material you believe must be withheld,
please redact that material and produce the remainder, and
identify what was redacted and the basis for it. A record is not
exempt in full because part of it is.

If denied
If access to any record is denied, I hereby request a written
statement of the grounds for the denial pursuant to
C.R.S. 24-72-305(6). I understand that statement must be provided
within seventy-two hours and must cite the law or regulation
relied on, or describe the general nature of the public interest
being protected.

If you are not the correct custodian
Please tell me who is, and forward this request to them.

I am happy to narrow the scope if that reduces the burden. Please
tell me what is driving the cost or the delay and I will work with
you on it.

Thank you,

[YOUR NAME OR PROJECT NAME]
[EMAIL]
[PHONE]
[DATE]